How you can help

Working for Us

AIP Foundation is a challenging, entrepreneurial organization that seeks to empower all of the members of our team. We are always interested to hear from talented volunteers, consultants, and potential employees. If you would like to be part of our team – whether here in Vietnam or remotely -, please introduce yourself.

You can introduce yourself to us by sending a CV, highlighting your experience and a cover letter telling us why you are interested in AIP Foundation. Please make sure you mention what roles are most interesting to you and the country you wish to work from.

For more information about how to contact us, please take a look at our Contact Us page.

 

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Job opportunity: Executive Personal Assistant to Executive Director (ED)

AIP Foundation (Asia Injury Prevention Foundation) is a US 501(c)(3) non-profit organization whose goal is to reduce injuries from road accidents, particularly involving children. The Foundation is implementing national education and public awareness campaigns and carrying out research, testing and manufacture of motorbike helmets. Its Helmets for Kids program has distributed more than 450,000 helmets to schools throughout Vietnam, Cambodia, Laos, Thailand, and Africa.  As road safety grows in importance as an international development issue, AIP Foundation is working to expand its programs throughout Asia and the world.  Read more about our programs, activities, and accomplishments at www.asiainjury.org and www.helmetvaccine.org.

AIP Foundation is currently seeking to fill the position of Executive Personal Assistant to Executive Director (ED) to be located in Ho Chi Minh City, Vietnam.

 

Summary:

The Executive Personal Assistant to the Executive Director role reports directly to the Executive Director.  The responsibilities listed below are inclusive, but not exhaustive, of the role.  It is reasonable to assume that additional tasks will be requested, as and when needed.

 

Qualifications & Requirements:

• University degree;
• Excellent written and verbal English
• Two years experience at Board level in a similar role
• Ability to prioritize while managing expectations
• Flexible attitude
• Excellent communication skills
• Ability to work well under pressure
• Ability to deliver within time frame
• Excellent organizational and planning skills
• A dynamic and professional individual with initiative
• Advanced Microsoft skills (Word, Powerpoint, Excel, Outlook)
• Honest and trustworthy

 

Key Responsabilities: To provide high level support to the Executive Director including:

 

Proactive support:

• To liaise between all staff and the Executive Director
• Alleviate the Executive Director’s workload where possible
• Use initiative and make executive decisions where appropriate
• Build efficient working relationship with Executive Director

 

 

One on one secretarial support:

• Provide comprehensive administrative assistance to the Executive Director
• Manage Executive Director’s diary (including arranging all meetings)
• Manage document production on behalf of Executive Director
• Document preparation (for meetings / conferences etc) Manage Executive Director’s phone line
• Meet and greet clients on behalf of Executive Director
• Maintain Executive Director’s inbox
• Maintain Executive Director’s filing system
• General clerical duties as assigned (in regard to the Executive Director)

 

 

Salary & Benefits:

Salary and benefits are competitive and commensurate with qualifications and experience for a local hire.

Contact & Deadline:

Please send expression of interest, resume, and three references with current email addresses and telephone numbers to Ms. Le Thanh Xuan - thanhxuan.le@aipf-vietnam.org. All applications will be carefully vetted including working history and background checks.

 

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